01

Lay the groundwork

Templates you reuse on every wedding. Turn your process into reusable checklist and timeline templates.

blue.events/templates
Checklist
Timeline
Default Checklist Template
Book venue Wk4
Book photographer Wk8
Book florist
Research florists (3-5)
Schedule consultations
Review proposals
Wk 10
Book caterer Wk11
Book band / DJ Wk12
Tasks that live inside milestones.

Milestones provide the big picture of the planning process while keeping tasks organized.

blue.events/checklist
Tasks
Milestones
In Progress 7
Discuss family contributions> Set budget
Define budget ceiling> Set budget
Schedule site visits> Book venue
Review portfolios> Book photographer
To Do 18
Set category allocations> Set budget
Schedule site visits> Book venue
Gather inspiration> Creative direction locked
Book venue
Wk5 · 1/4
Schedule site visits
Compare pricing & availability
Sign contract + pay deposit
Research venues (3-5)
Book photographer
Wk21 · 1/4
Review portfolios
Consult calls
Sign contract + pay retainer
Research photographers (3-5)
Set budget
Wk 11 · 0/3
Discuss family contributions
Define budget ceiling
Set category allocations
Creative direction locked
Wk 16 · 0/3
A timeline that builds itself.

Milestones plot automatically, week by week, from planning start to wedding day.

Home · Daphne & Simon
Wk 12 of 63 · 52 weeks to go
Vendor Buildout
MAY 2026
JUN 2026
Wk 11
May 17
Wk 12
NOW
May 24
Wk 13
May 31
Wk 14
Jun 7
Wk 15
Jun 14
Set budget
Creative direction locked
Book photographer
02

Run the operation

A budget that stays updated. Set a starting budget for each category, then watch it compare against actuals synced in from your vendor payment schedules.

blue.events/budget
$240K budget
$198K estimated
$42K under
$24K paid
Item
Vendor
Estimate
Actual
Paid
Due
Venuesuggested: 37%
Hudson Valley Barn
$85,000
$88,000
$44,000
$44,000
Venue rental fee
$75,000
$78,000
$39,000
$39,000
Catering minimum
$10,000
$10,000
$5,000
$5,000
Floralssuggested: 8%
Saipua Florals
$18,000
$19,500
$9,750
$9,750
Bridal bouquet
$800
$950
$475
$475
Centerpieces (18)
$12,600
$13,500
$6,750
$6,750
Cateringsuggested: 12%
The Larder Co.
$28,000
$31,000
$15,500
$15,500
Every payment assigned and tracked.

Seamless payment schedule creation and reminders that include all payment and vendor context.

Vendors · Sophie & Thomas · Payments
Vendors
Payments
Due
Saipua Florals Florals
Final balance
$5,200
Due in 3d
Remind
Mark as paid
Elite Photography Photography
Retainer · Due Jun 15
$3,000
Due in 24d
Classic Rentals Rentals
Final balance · Due Jun 28
$3,800
Due in 37d
Paid
Party Rental Ltd Rentals
Deposit · Paid Mar 28
$4,500
Saipua Florals Florals
Deposit · Paid Feb 14
$2,500
Every file in one place.

Links, notes, and documents organized by category for each wedding.

Docs · Daphne & Simon
Stationery
Photo
Bar
Catering
Music
Venue
Florals
Attire
Beauty
Rentals
Transportation
Guests
All Docs & Links
Seating
Sophie: 8 tables · Thomas: 8 tables · James: 11 tables
Edited May 24
Ceremony songs Music Photo
Edited May 12
Welcome Bags Favors
Canvas totes · tbfbags.com
Edited May 12
Bride Outfits Attire
Edited May 12
Photo List Photo
Edited May 12
Wedding Website Music
www.sophieandthomas.com
Edited May 4
03

Build the day

Your whole guest list in one place. Track RSVPs, meals, allergies, and formal addresses for every guest.

Guests · Daphne & Simon
Guests
160 invited
112 confirmed
38 pending
Name
Formal address
RSVP
Margaret W.
Mr. & Mrs. Whitfield
Yes
Thomas H.
Yes
Guest Options
Addressing
Groups
Meal Options
Allergies
Same last name couples
Mr. & Mrs. Smith
Mr. & Mrs. John Smith
Mr. John & Mrs. Sarah Smith
Cancel
Apply to All
One timeline with filterable views.

Tag blocks by vendor and export a filtered PDF for day-of coordination.

Timeline · Wedding Day
Wedding Day
All People ▾
Export PDF
PREP
7:00 AM Hair & Makeup 2h 30m
9:30 AM Photos 30m
10:00 AM First Look 45m
CEREMONY
3:30 PM Processional 10m
3:40 PM Ceremony 25m
RECEPTION
5:00 PM Cocktail Hour 1h
DINNER
6:00 PM Dinner Service 1h 30m
7:30 PM Toasts 20m
Cascading logic.

Change a single block and Blue asks how it should ripple through the rest of the day.

Timeline · Wedding Day
Wedding Day
All People ▾
Export PDF
PREP
7:00 AM Hair & Makeup 2h 30m
9:30 AM Photos 30m
10:00 AM First Look 45m
CEREMONY
3:30 PM Processional 10m
3:40 PM Ceremony 25m
RECEPTION
5:00 PM Cocktail Hour 1h
DINNER
6:00 PM Dinner Service 1h 30m
7:30 PM Toasts 20m
PREP
6:00 AM Hair & Makeup 2h 40m
9:40 AM Photos 30m
10:10 AM First Look 45m
Adjust timeline?
You extended "Hair & Makeup" by 10 min. How should this affect the timeline?
Only update "Hair & Makeup"
Shift later blocks in "Prep" by 10 min
1 block will move
Shift all later sections by 10 min
2 blocks across sections will move
Cancel
From canvas to escort card.

An intuitive canvas for layouts and seating that stays perfectly in sync.

Floor Plan · Sophie & Thomas · Layout A
Head Table Dance Floor Stage 1 2 3 4 5 6 7 8 Bar Bar
8 tables
88 seated
24 unassigned
Library
Guests
Tables
Round 8
8 seats
Round 10
10 seats
Rectangle 8
8 seats
Head Table
12 seats
Dance Floor
Bar
Stage
Unassigned (24)
Jonathan R.
Claire B.
Sarah M.
Priya S.
Marcus W.
+ 19 more
Table 3 · 6 / 8 seats
Seated
Margaret W.
Richard W.
Emily C.
David P.
Susan H.
William H.
Add to table
Jonathan R.
Claire B.